BACKGROUND:
Nexus HR Consultancy Ltd understands that your privacy is important to you and that you
care about how your personal data is used and shared online. We respect and value the
privacy of everyone who visits this website, https://www.nexus-hr.co.uk (“Our Site”) and will
only collect and use personal data in ways that are described here, and in a manner that is
consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance
of Our Privacy Policy is deemed to occur upon your first use of Our company. If you
do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” “Cookie”
“personal data”
“We/Us/Our” - Information About Us
means an account required to access and/or use certain areas and features of Our Site;
means a small text file placed on your computer or device by Our Site when you visit certain
parts of Our Site and/or when you use certain features of Our Site. Details of the
Cookies used by Our Site are set out in section 13, below;
means any and all data that relates to an identifiable person who can be directly or indirectly
identified from that data. In this case, it means personal data that you give to Us via
Our Site. This definition shall, where applicable, incorporate the definitions provided in the
EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”) and
means Nexus HR Consultancy Ltd whose registered address is The Laindon Barn, Dunton
Road, Basildon, Essex. SS15 4DB and whose main trading address is 29 Birchwood
Road, Corringham, Essex. SS17 9ED.
Our Data Protection Officer is Nigel Wilson and can be contacted by email at
nigel@nexus-hr.co.uk, by telephone on 07584245796, or by post at 29 Birchwood Road,
Corringham, Essex. SS17 9ED
2.3 Our ICO registration is Z2968771
What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other
websites. Please note that We have no control over how your data is collected, stored, or
used by other websites and We advise you to check the privacy policies of any such websites
before providing any data to them. - Your Rights
• 4.1 As a data subject, you have the following rights under the GDPR, which
this
Policy and Our use of personal data have been designed to uphold:
• 4.1.1 The right to be informed about Our collection and use of personal
data;
• 4.1.2 The right of access to the personal data We hold about you (see
section 12);
• 4.1.3 The right to rectification if any personal data We hold about you
is inaccurate or incomplete (please contact Us using the details in section
14);
• 4.1.4 The right to be forgotten – i.e. the right to ask Us to delete any
personal data We hold about you (We only hold your personal data for
a limited time, as explained in section 6 but if you would like Us to
delete it sooner, please contact Us using the details in section 14);
• 4.1.5 The right to restrict (i.e. prevent) the processing of your personal
data;
• 4.1.6 The right to data portability (obtaining a copy of your personal
data to re-use with another service or organisation);
• 4.1.7 The right to object to Us using your personal data for particular
purposes; and
• 4.1.8 Rights with respect to automated decision making and profiling.
• 4.2 If you have any cause for complaint about Our use of your personal data,
please contact Us using the details provided in section 14 and We will do Our
best to solve the problem for you. If We are unable to help, you also have the
right to lodge a complaint with the UK’s supervisory authority, the Information
Commissioner’s Office.
• 4.3 For further information about your rights, please contact the Information
Commissioner’s Office or your local Citizens Advice Bureau. - What Data Do We Collect?
Depending upon your use of Our Site and organisation. We may collect some or all
of the following personal and non-personal data (please also see section 13 on Our
use of Cookies and similar technologies
• 5.1 name;
• 5.2 date of birth;
• 5.3 gender;
• 5.4 business/company name
• 5.5 job title;
• 5.6 profession;
• 5.7 contact information such as email addresses and telephone numbers;
• 5.8 demographic information such as post code, preferences and interests
• 5.9 financial information such as bank account, credit / debit card numbers
• 5.10 IP address;
• 5.11 web browser type and version;
• 5.12 operating system;
• 5.13 a list of URLs starting with a referring site, your activity on Our Site, and
the site you exit to; - How Do We Use Your Data?
• 6.1 All personal data is processed and stored securely, for no longer than is necessary
in light of the reason(s) for which it was first collected. We will comply with Our
obligations and safeguard your rights under the GDPR at all times. For more details
on security see section 7, below.
• 6.2 Our use of your personal data will always have a lawful basis, either because it
is necessary for Our performance of a contract with you, because you have consented
to Our use of your personal data (e.g. by subscribing to emails), or because
it is in Our legitimate interests. Specifically, We may use your data for the following
purposes:
• 6.2.1 Providing and managing your Account;
• 6.2.2 Providing and managing your access to Our Site;
• 6.2.3 Personalising and tailoring your experience on Our Site;
• 6.2.4 Supplying Our products and services to you (please note that We require
your personal data in order to enter into a contract with you);
• 6.2.5 Personalising and tailoring Our products and services for you;
• 6.2.6 Replying to emails from you;
• 6.2.7 Supplying you with emails that you have opted into (you may unsubscribe
or opt-out at any time by (you may unsubscribe or opt-out at any time
by clicking the Unsubscribe link)
• 6.2.8 Market research;
• 6.2.9 Analysing your use of Our Site and gathering feedback to enable Us to
continually improve Our Site and your user experience;
• 6.3 With your permission and/or where permitted by law, We may also use your
data for marketing purposes which may include contacting you by email AND telephone
AND text message AND post with information, news and offers on Our products
and services We will not, however, send you any unsolicited marketing or spam
and will take all reasonable steps to ensure that We fully protect your rights and
comply with Our obligations under the GDPR and the Privacy and Electronic Communications
(EC Directive) Regulations 2003.
• 6.4 You have the right to withdraw your consent to Us using your personal data at
any time, and to request that We delete it.
6.5 We do not keep your personal data for any longer than is necessary in light of the reason(
s) for which it was first collected. Data will therefore be retained for the following periods
(or its retention will be determined on the following bases):
6.5.1 whilst you have an account and or services with us;
6.5.2 until such times as all accounts and warranties have expired. - How and Where Do We Store Your Data?
• 7.1 We only keep your personal data for as long as We need to in order to
use it as described above in section 6, and/or for as long as We have your
permission to keep it.
• 7.2 Your data will only be stored in the UK GDPR including: Data security is
very important to Us, and to protect your data We have taken suitable measures
to safeguard and secure data collected through Our Site.
• 7.3 We take to secure and protect your data include: 7.3.1 Site security
scanning
7.3.2 Malware scanning
7.3.3 Firewalls
7.3.4 Anti-intrusion measures
7.3.5 Password management
7.3.6 Password safeguarding
7.3.7 Regular security review
7.3.8 Updating to latest patched systems
7.3.9 Other security steps not disclosed for security reasons - Do We Share Your Data?
• 8.2 Subject to section 8.3, We will not share any of your data with any third
parties for any purposes.
• 8.3 In certain circumstances, We may be legally required to share certain
data held by Us, which may include your personal data, for example, where
We are involved in legal proceedings, where We are complying with legal
obligations, a court order, or a governmental authority.
• 8.4 We may sometimes contract with third parties to supply products and
services to you on Our behalf. These may include payment processing, delivery
of goods, search engine facilities, advertising, and marketing. In some
cases, the third parties may require access to some or all of your data.
Where any of your data is required for such a purpose, We will take all reasonable
steps to ensure that your data will be handled safely, securely, and in
accordance with your rights, Our obligations, and the obligations of the third
party under the law.
• 8.5 We may compile statistics about the use of Our Site including data on
traffic, usage patterns, user numbers, sales, and other information. All such
data will be anonymised and will not include any personally identifying data,
or any anonymised data that can be combined with other data and used to
identify you. We may from time to time share such data with third parties
such as prospective investors, affiliates, partners, and advertisers. Data will
only be shared and used within the bounds of the law.
• 8.6 In certain circumstances, We may be legally required to share certain
data held by Us, which may include your personal data, for example, where
We are involved in legal proceedings, where We are complying with legal requirements,
a court order, or a governmental authority. - What Happens If Our Business Changes Hands?
• 9.2 We may, from time to time, expand or reduce Our business and this may
involve the sale and/or the transfer of control of all or part of Our business.
Any personal data that you have provided will, where it is relevant to any part
of Our business that is being transferred, be transferred along with that part
and the new owner or newly controlling party will, under the terms of this Privacy
Policy, be permitted to use that data only for the same purposes for
which it was originally collected by Us.
• 9.3 In the event that any of your data is to be transferred in such a manner,
you will be contacted in advance and informed of the changes. When contacted
you will be given the choice to have your data deleted or withheld from
the new owner or controller. - How Can You Control Your Data?
• 10.2 In addition to your rights under the GDPR, set out in section 4, when
you submit personal data via Our Site, you may be given options to restrict
Our use of your data. In particular, We aim to give you strong controls on Our
use of your data for direct marketing purposes (including the ability to opt-out
of receiving emails from Us which you may do by unsubscribing using the
links provided in Our emails and at the point of providing your details and by
managing your Account).
• 10.3 You may also wish to sign up to one or more of the preference services
operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate
Telephone Preference Service (“the CTPS”), and the Mailing Preference
Service (“the MPS”). These may help to prevent you receiving unsolicited
marketing. Please note, however, that these services will not prevent you
from receiving marketing communications that you have consented to receiving. - Your Right to Withhold Information
• 11.2 You may access certain areas of Our Site and services without providing
any data at all. However, to use all features and functions available on
Our Site and services you may be required to submit or allow for the collection
of certain data.
• 11.3 You may restrict Our use of Cookies. For more information, see section
13. - How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such
data is held). Under the GDPR, no fee is payable and We will provide any and all information
5
in response to your request free of charge. Please contact Us for more details using our
contact form, or using the contact details below in section 12 - Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us
by email at nigel@nexus-hr.co.uk, by telephone on 07584245796 or by post at 29
Birchwood Road, Corringham, Essex. SS17 9ED. Please ensure that your query is
clear, particularly if it is a request for information about the data We hold about you
(as under section 12, above). - Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law
changes). Any changes will be immediately posted on Our Site and you will be 8
deemed to have accepted the terms of the Privacy Policy on your first use of Our
Site following the alterations. We recommend that you check this page regularly to
keep up-to-date.